What is a Voided Check?
A voided check is one that has been canceled. If the check is appropriately voided, you cannot use it. You can void a check by perforating a void stamp on it, or simply writing “Void” on the check. It can also be crossed out. You should destroy or deface a voided check so that no one can cash it if presented at a bank. There are several reasons why a check can be voided. These include the following:
- The check was not filled out correctly. That is, there are mistakes on the check, for example a wrong amount. When there is a mistake on the check, you can simply write “void” on it to render it useless. This is to prevent other people from using it to get money from your bank account.
- The check was issued erroneously. If you issued a check you should not have issued, you can simply void it.
- The check is to be submitted by an employer or employee to be used to set up a direct deposit payroll account. This is one of the most common reasons for voiding checks. Your employer may need your account details to enter them into the payroll system. When you provide a void check, the accounting team can just collect your bank details from it. The check needs to be void so that no one can use it to get cash from your account.
- Another reason for voided checks is to set up a direct deposit. When you need to establish direct payments with a business, individual, or vendor, you will need to submit your bank name, account number, bank’s routing number, and address. Once you submit a voided check, you are good to go.
- You can also void checks to pay bills electronically. Voided checks can be used to set up automatic debit payments. Automatic bill payments can be used to pay credit card, mortgage, auto loans, rents, utility, phone and cable payments.
With all the cases mentioned above, the check cannot be cashed.
How to Void a Check?
You may need to void a check if you want to set up a direct deposit to your account.
- Write “VOID” largely in capital letters in the payment amount section and the signature section in black ink. The letters should be huge but they should not cover the numbers at the bottom of the check. These numbers are important in processing the check. They will be used to establish a link to your bank account. Once you write “VOID” on a check, a criminal cannot use it as a blank check to get cash.
- The first process applies to those who already have physical checks. What about those who do not have physical checks?
There is an option for you to set up your direct deposit through an online system without using a physical check. Not all banks provide this option but you can inquire from your bank. If it is possible, you will only need to fill out an online form to complete the process.
Deposit slips can also be used to initiate a direct deposit. You can get some of these at the back of your checkbook.
You can also use counter checks. This check is usually issued at banking halls for people who did not come along with their checkbooks or people who have run out of checkbooks. When you request for one, the teller will print your bank information on the check and give it to you. You can then void that check using the same procedure used in voiding a normal check. Counter checks may come at a fee.
When your void check is ready, remember to keep a copy by scanning or photocopying the check. Make sure you keep it in a safe place. You can resend that check whenever you need to submit a voided check.
When you void a check, you should take note of the following:
- The ink should be dark, which means blue or black, with the latter being the preferred ink color
- If you are submitting the check for the setting up of a direct deposit, payroll, or to pay bills, do not write anything apart from “VOID” on the check. You should also not sign on the check.
- When you void a check, you can call your bank to issue a “stop money order”.
- You only need your routing number as well as your account number to void a check online for setting up a direct deposit.
- Remember to record that check in your register so that you do not think you have lost it later. You can now send your check.
Once you have a bank account, there is a high possibility that you will need to void a check once in a while. It is important to know how to correctly void a check.